Privacy Policy

Who we are

Suggested text: Our website address is: https://handlingthepast.co.uk.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

Embedded content from other websites

Suggested text: Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.


Contact details

Name: Pippa Smith

Address: 2 Carrara Farm Cottages, Main Street, Caldecote, Cambridge CB23 7NU
Phone Number: 07540 272891
E-mail:pippa@handlingthepast.co.uk
handlingthepast.co.uk

The type of personal information I collect

I currently collect and process the following information for specific projects:

  • Personal information (including full name, full residential address)
  • Contact details (such as email address)
  • Location data (including postcode)
  • Characteristics (such as age, ethnicity, gender, disabilities)

Please note that the above information is only collected if it is relevant to the purpose of the survey or evaluation taking place for a project. Any personal data collected as part of a survey or an evaluation process will not be used to identify responses and will be stored appropriately. Information is requested on a voluntary basis and further participation in a project is not dependant on the provision of any information.

Information requested which falls under the Special category will be anonymised. The provision of such information by you is entirely voluntary. This information is collected to understand the existence or absence of equality of opportunity or treatment between groups of people specified in relation to that category with a view to enabling such equality to be promoted or maintained.

I may also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity.

How I get the personal information and why I have it

The personal information I process is provided to me directly by you for one of the following reasons:

  • To enable me to communicate with you about a project
  • To help me report to funders about the range of people taking part in a project as part of a wider evaluation process

I use the information that you have given me in order to evaluate the impact projects have on individuals and communities.

I may share this information with project funders, and the organisations running the project which you are taking part in and I am evaluating.

Under the General Data Protection Regulation (GDPR), the lawful bases I rely on for processing this information are:

  1. Your consent. You are able to remove your consent at any time. You can do this by contacting Pippa Smith by email pippa@handlingthepast.co.uk or in writing to Pippa Smith, 2 Carrara Farm Cottages, Main St, Caldecote, Cambridge CB23 7NU
  2. I have a legitimate interest.

How I store your personal information

Your information is securely stored at 2 Carrara Farm Cottages, Main Street, Caldecote, Cambridge CB23 7NU

I keep your personal information and contact information for the duration of a project. I will then dispose of your information by securely removing any electronic files storing this, using data erasure software.

Paper records will be securely shredded.

Any data held on characteristics will be separated from any identifying information immediately on receipt.

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask me for copies of your personal information.

Your right to rectification – You have the right to ask me to rectify personal information you think is inaccurate. You also have the right to ask me to complete information you think is incomplete.

Your right to erasure – You have the right to ask me to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask me to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, I have one month to respond to you.

Please contact me at pippa@handlingthepast.co.uk, or 2 Carrara Farm Cottages, Main Street, Caldecote, Cambridge CB23 7NU if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to me at  pippa@handlingthepast.co.uk, or 2 Carrara Farm Cottages, Main Street, Caldecote, Cambridge CB23 7NU

You can also complain to the ICO if you are unhappy with how I have used your data.

The ICO’s address:        
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

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